GroupPay for iMIS by Armstrong

GroupPay for iMIS is a complete, time-saving solution for organizations that process bulk individual memberships paid by an organization. GroupPay for iMIS is a perfect tool for unions or chapter-based organizations receiving dues payments from payroll deductions or for a chapter or company (branch) sending a single payment for multiple memberships.

The GroupPay for iMIS system allows payment schedules for longer dues term durations. For example, a one-year membership can be paid on a quarterly, monthly, semimonthly, or weekly schedule on a configurable per-payer (per-company) basis.

GroupPay for iMIS presents an IQA-defined list of all contacts connected to a company/branch/payer that are designated for bulk payment, calculating the expected payment based on the selected payment schedule and enabling the user to preview and adjust the default payment distribution on a per-member basis if desired. Each scheduled payment is “serialized” so that a payment made for a group is defined by the set period defined by the payment schedule, (e.g., payment 5 of 24 covering March 1-March 15).

Structuring payments this way clearly identifies missed payments, simplifying subsequent collection through included reporting that shows both bulk payments applied (based on company payments) as well as individual payments applied to each individual member’s dues record. And Controls are in place to review payments for each scheduled dues payment.

To avoid confusion and/or duplicate payments, GroupPay for iMIS processes payments only for those members designated for group payments on their records, disabling the member’s ability to pay online through the normal iMIS renewal process.

GroupPay for iMIS maintains the balance and paid thru date in the record of each individual member for the remaining dues subscription term, updating them as each installment payment is processed.

GroupPay for iMIS transforms the tedious process of splitting payments across each member’s record, applying and distributing the payments accurately and efficiently, while still providing the ability to manage exceptions and adjustments.

Features of GroupPay for iMIS include:
* the ability to easily submit member payments using our custom check batch system. GroupPay for iMIS pulls in a list of members tied to the organization you select. It’s as easy as selecting from that list.

* the ability to adjust payment amounts all the way down to the individual level. Edit options for each person on the member selection page allow for adjusting paid through dates and payment amounts to the penny.

* the ability to manage credit balances for both organizations and individuals in case of overpayment. Members and organizations that overpay their dues will receive a credit on their iMIS record that can be applied to future GroupPay for iMIS transactions or any other iMIS transactions.

* the ability to set up custom pay period cycles. GroupPay for iMIS settings allow organizations and groups to pay according to their schedules, whether weekly, biweekly, semimonthly, monthly, or more.

* the ability to track payment history for both individuals and organizations with built-in reports. GroupPay for iMIS’s reporting system tracks the history of payments, ensuring that no payment is missed or double-paid.

* the ability to identify payment discrepancies before processing is finalized. GroupPay for iMIS provides an alert when the check amount doesn’t match the total dues it is applied to. Additionally, organizations with iMIS Process Automation Plus can set up alerts to notify them of underpaid balances.

* the ability to split one check among multiple sub-organizations beneath the parent organization. Large organizations can submit single payments that can be applied to multiple chapters and groups, and GroupPay for iMIS’s check management system provides an option to allocate varying portions of the check to each chapter, branch, or individual.

* the ability to account for every detail of a group transaction in a hassle-free, efficient, and accounting-friendly manner. Checks with incorrect amounts, skipped payments, and other unbalanced payments are quickly identified and corrected.

GroupPay for iMIS is built using JavaScript and AngularJS and includes a web processing engine for the application of batches.

Required components: iMIS v 2017 and above (including iMIS EMS), iMIS Dues Module. Process Automation Plus is optional and recommended for dynamic alerts at the company and/or individual level.

For any organization that handles bulk payments from a single payer, GroupPay for iMIS will save time, expense, and headaches, while increasing accuracy and providing flexibility for processing dues payment schedules. Once you have used GroupPay for iMIS, you will quickly wonder how you ever handled bulk payments without it!